The procedure for the Citizens' Right of Reply is agreed to by all Members of the Legislative Assembly and is set out in what is known as a 'resolution'. The latest version of the Citizens' Right of Reply procedure was adopted by the Legislative Assembly on 15 September 2015.
The "Right of Reply" is not an automatic right, but rather an avenue for individuals or corporations to request a response. It is a decision of the Legislative Assembly Standing Orders and Procedure Committee as to whether a response is given, or not.
The procedure enables persons or corporations that are referred to in the Assembly by name (or in a way that they can be readily identified) to write to the Speaker if they consider that they have been adversely affected by what has been said.
A written request to the Speaker for a response must be made within 6 months of an individual or corporation being referred to in the Assembly and should be addressed as follow:
The Hon. Shelley Hancock, MP Speaker of the Legislative Assembly Parliament of New South Wales Macquarie Street SYDNEY NSW 2000
The Speaker initially looks at all submissions for a Right of Reply, to check that they are not obviously trivial, frivolous, vexatious, or offensive, and that it is practicable to consider the submission under the Right of Reply procedure. If the Speaker is satisfied that the request is appropriate she may then refer it to the Standing Orders and Procedure Committee (the Committee) for consideration.
If the Committee decides to consider a submission for a Right of Reply, which it is not bound to do, it may report its conclusions to the Assembly as to whether, or not, a response from an individual or corporation should be published by the Legislative Assembly or incorporated into Hansard.
When considering submissions the Committee may meet with the person or corporation affected, and/or with the Member concerned. These meetings are held in private.
At no point does the Speaker or the Committee judge the truth, or otherwise, of any statements made in the Legislative Assembly or submissions for a Right of Reply. This aspect of the process is explicitly stated in the procedure itself.
If the Committee, in its report to the Assembly, has concluded that a Right of Reply should be granted, the response may be published by the Legislative Assembly or incorporated in Hansard by the Speaker. Recent practice has been for the Committee to publish the response as part of its report to the Assembly.