Following is a brief explanation of each of the fields that could appear for any particular paper on the register. It should be noted that not all of the following fields will appear on every entry.
- 1. Document Type
There are a number of different types of papers which are tabled in the Legislative Assembly. They have been loosely categorised as follows:
Annual Report: Reports of Government Departments or Statutory Bodies which are produced detailing their operations on an annual basis, whether they be on a calendar year basis or a financial year basis.
Committee Report: A report from a NSW Parliamentary Committee.
Other Paper: Miscellaneous papers which do not fall into any of the other categories. This can also include things such as Transcripts or Minutes of Evidence from Parliamentary Committees.
Statutory Report: Reports apart from annual reports where legislation requires the report to be produced or tabled. This can include for example statutory reviews of Acts, reports of royal commissions and organisations such as the Auditor General.
- 2. Tabled Session
This indicates in which session of Parliament the document was physically tabled in the House. Some reports are received by the Clerk or Speaker when the House is not sitting and are "deemed" tabled, but may in fact not be physically tabled in the House until some weeks later due to the House being in recess.
The first 2 digits of the number indicate which Parliament it belongs to, whilst the third (and any following digits) indicate which Session of that Parliament they belong to (e.g. "522" means 52nd Parliament, 2nd Session). (See also Paper Session below on this page)
- 3. Parliamentary Paper Number
This indicates that a Paper has been ordered to be printed (see also What Does "Ordered to be Printed" Mean?) by either or both the Legislative Assembly and/or the Legislative Council. When this occurs, the paper is issued with a Parliamentary Paper Number. All numbered Parliamentary Papers are eventually bound into volumes, and are kept as an historical record. These can be accessed through the State Library of NSW, and Fisher Library at the University of Sydney.
- 4. Paper Session
This number will be the same as the Tabled Session unless a new session of Parliament (or a new Parliament) has commenced. This is only of significance for tracking what session the Parliamentary Paper Number is in.
- 5. Tabled LA on
This field indicates the date on which the paper was tabled in the Legislative Assembly. If the report was received by the Speaker or Clerk when the House was not sitting, it indicates the date of receipt, at which point the report is "deemed" tabled (see How Tabled below on this page for a further explanation).
- 6. Tabled/Received by
This field indicates which Member tabled the paper, as well as those papers tabled or received by the Clerk of the House and the Speaker. Where a Member's name appears followed by another Member's name in brackets, the first Member has tabled the paper on behalf of the Member whose name is in brackets. Due to current software limitations, only Members' surnames are used.
- 7. Votes Page
This field indicates on which page the document is listed in the Votes and Proceedings of the Legislative Assembly. Should the page number be blank, this indicates either that the report has been tabled out of session and the House has not as yet sat, or that the final version of the Votes and Proceedings has not been printed.
- 8. Item Number
Indicates the entry number in the Votes and Proceedings which records the tabling of the relevant paper.
- 9. Ordered Printed LA
This indicates the date on which the Legislative Assembly ordered the paper to be printed, thus making the document a Parliamentary Paper (in which case a Parliamentary Paper Number will be allocated).
- 10. URL
If the paper is located on the Internet, this will list it's URL, which will act as a hyperlink and take you to the paper on the host organisation's website. Please note that although, at the time it is listed the link is valid, the Legislative Assembly is unable to guarantee that the link will remain active.
- 11. How Tabled
A paper can either be tabled in the House on a sitting day, in which case the paper will be listed as being "Tabled in Session". Otherwise if the paper is tabled with the Clerk or Speaker pursuant to legislation, or some other device (such as a motion of the House) enabling the paper to be received and "deemed tabled", the paper will be listed as being "Tabled Out of Session".
- 12. Under the Act
This lists the name of the Act of Parliament which requires the paper to be produced and/or tabled in Parliament.
- 13. Agency
This indicates the name of the organisation (e.g. Department of Local Government) the paper is produced by. Please note this category does not apply if the paper is a Committee Report.
- 14. Committee
This field indicates which Parliamentary Committee the paper is from. This only applies to those papers which have a Document Type of Committee Report.
- 15. Notes
This records any additional information relevant to the paper.
As the Legislative Assembly Tabled Papers Register is utilised to compile the Parliamentary Papers Register, certain information pertaining to actions of the Legislative Council are also recorded (namely ordering a paper to be printed, and thus making the paper a Parliamentary Paper). These include:
- 16. Tabled in LC ONLY
If this field is showing, and says Yes, this means that the paper in question was only tabled in the Legislative Council and was not tabled in the Legislative Assembly.
- 17. Tabled in LC on
This field indicates the date on which the paper was tabled in the Legislative Council. It is not uncommon for papers to be tabled in both Houses of Parliament.
- 18. Ordered Printed LC
This field indicates the date on which the paper was ordered to be printed by the Legislative Council.
- 19. Documents
This field links to an electronic copy of the tabled document, where available from the relevant agency. Not all tabled documents are available electronically.